Now-Hiring

Male Executive Assistant wanted urgently: APPLY NOW

Johannesburg, Gauteng

INTRODUCTION:

Ulwembu Business Services is a black-owned management consulting and ICT services company. We facilitate the transformation of organizations into optimized, digitized businesses. They provide and manage integrated, strategic corporate services and client-appropriate business solutions.

ROLE PURPOSE:

The Executive Personal Assistant provides proactive, professional, effective and efficient assistance and support.

Ensure an efficient operations practices and process is planned, executes and delivered with excellence:

Assist Business Head by being proactive and contributing to the ease of business, effectiveness, efficiency and new initiatives.

Conduct research and presenting findings on various projects and processes

Assist in the design and collation of presentations and all materials for various executive meetings for Business Head – produce documents, briefing papers, reports and presentations

Assist with Business Head’s responsibilities and working more closely with Ulwembu Business Services management team

Devise and maintain office systems, including data management, filing, and monthly reporting

Arrange and manage all logistics activities including events (travel, visas, and accommodation) for Business Head

Perform an efficient and accurate process administration functions involving the compiling and arranging of data and administrative function

Prepare, sort and capture data and information accurately and efficiently, complete documentation as per departmental guidelines in order to meet client needs

Take ownership of all queries , escalated and unresolved queries and ensure they are resolved timeously and effectively

Deal with incoming email and corresponding on behalf of Business Head where needed

Schedule appointments, organizing and maintaining diaries to ensure that the Business Head makes the best use of their time

Escalate unresolved queries to the correct area to minimize user delays

Utilize IT systems effectively, to ensure accuracy of documentation

Adhere to all procedures and processes to improve service delivery.

Liaise with clients, suppliers and other staff.

Meet and greeting visitors

Take responsibility for accounts, budgets, and payments.

Enable client-centricity within an area of responsibility:

Build and maintain relationships with clients and internal and external stakeholders

Deliver on service level agreements applicable to clients and internal and external stakeholders in order to ensure that client expectations are managed

Make recommendations to improve client service and fair treatment of clients within the area of responsibility

Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service

Continuously monitor turnaround times and quality standards and resolve issues speedily to enhance client service delivery

Deliver on expectations to clients and internal and external stakeholders in order to ensure that client expectations are managed

Deal with clients in a competent, efficient and professional manner in accordance with the quality standards.

Self-management and teamwork:

Develop and maintain productive and collaborative working relationships with peers and stakeholders

Positively influence and participate in change initiatives

Continuously develop own expertise in terms of professional, industry and legislation knowledge

Contribute to continuous innovation through the development, sharing, and implementation of new ideas

Take ownership for driving career development

Contribute to financial controls and planning:

Control and check expense claims for authorization

Identify solutions to enhance cost-effectiveness and increase operational efficiency. Apply Now

Source: ijobs

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